PoliteMail Settings in a New Email

When you open a New Email in Outlook, you will be presented with a PoliteMail icon - a yellow flag with a pull-down menu - from which you can apply several functions.

Preflight Test Send

The PreFlight Test Send will create an exact copy of the current message addressed to yourself, as a test that will allow you to verify the content, layout and links. The subject will be preceded with PREVIEW.  Click here to learn more about PreFlight Test Send

Suppress Auto-Replies

Suppress Auto-Replies will suppress all automatic emails (i.e. Out of Office replies) for a particular message only, and works when using Global contacts from your Exchange Server within your internal domain.  Click here to learn more about Suppress Auto-Replies

Remove Open Tracking

Remove Open Tracking will still track links in messages but will omit the tracking image.  This is used for sending PoliteMail messages to mobile devices. For a directory of mobile addresses, please click here

Treat All Recipients As Lists

Treat All Recipients As Lists will attempt to expand each recipient as if it were a list. Useful when only the smtp alias of a list is available in the Global Address list.

Schedule Send

Schedule Send will enable you to set a specific future date and time for this message to be sent, including if the recipient is in a different time-zone. You will still click Send, and the message will be queued on the PoliteMail Server. The Scheduled message(s) may be viewed, rescheduled or deleted from the Campaigns > Schedule Sends POLITEMAIL tab.  For more about Time-Zone Sending, click here

Get Recipient Count

Get Recipient Count will provide a count of total recipients for the email.   The recipient count will match the unique number of recipients and will not include duplicates.

Show/Hide PoliteMail Builder (v.4.91+)

This will open or close the PoliteMail Builder where the user can create templates.

Click here to learn about the PoliteMail Builder

Enable Opt-Out/Enable Unsubscribe (v.4.9+)

This feature will insert an opt-out footer into your email that allows recipients to opt-out or unsubscribe from future mailings.

For more about modifying an Opt-Out footer, click here.

For more about creating a Subscription list, click here.