PoliteMail Message Settings in a New Email

PoliteMail 5.0 or online

When you open a New Email in Outlook, you will be presented with a PoliteMail icon - a blue flag with a pull-down menu - from which you can apply several functions.

If you are using PoliteMail online, these settings will be located in the toolbar under the subject line.

Measurement Mode

Click the flag to turn measurement on or off. This will open a separate window where you set the mode to Individual, Anonymous or Aggregate and assign the message to a Campaign if needed. If you are using PoliteMail online, Measurement Mode will be the first option in the toolbar.

Preflight Test Send

The PreFlight Test Send will create an exact copy of the current message addressed to yourself, as a test that will allow you to verify the content, layout and links. The subject will be preceded with PREVIEW. If you are using PoliteMail online, this is located under Send Options.

Schedule Send 

Schedule Send will enable you to set a specific future date and time for this message to be sent, including if the recipient is in a different time-zone. You will still click Send, and the message will be queued on the PoliteMail Server. The Scheduled message(s) may be viewed, rescheduled or deleted by going to Campaigns > Schedule Sends. If you are using PoliteMail online, this is located under Send Options.

Get Recipient Count

Get Recipient Count will provide a count of total recipients for the email.   The recipient count will match the unique number of recipients and will not include duplicates.

Treat all recipients as Lists

Treat All Recipients As Lists will attempt to expand each recipient as if it were a list. Useful when only the SMTP alias of a list is available in the Global Address list. If you are using PoliteMail online, this is located under Send Options.

Show/Hide PoliteMail Builder

This will open or close the PoliteMail Builder where the user can create templates. If you are using PoliteMail online, the PoliteMail Builder button is located next to Send Options.

Suppress Auto-Replies

Suppress Auto-Replies will suppress all automatic emails (i.e. Out of Office replies) for a particular message only, and works when using Global contacts from your Exchange Server within your internal domain. If you are using PoliteMail online, this is located under Send Options.

Add/Remove Unsubscribe

This feature will insert an opt-out footer into your email that allows recipients to opt-out or unsubscribe from future mailings. If you are using PoliteMail online, this is located under Send Options.

For more about modifying an Opt-Out footer, click here.

For more about creating a Subscription list, click here.

Advanced Options

Disable Open Measurement

Measures links in messages but omits the measurement beacon. Used for sending PoliteMail messages to mobile devices.

Disable O365 Measurement

Turn off O365 measurement.

Disable iOS Measurement
Turn off iOS Measurement.

Return Path

Return Path allows you to specify a different inbox where bounced emails will return. Using this feature, you can keep one sending account free from any undeliverables, and use a separate sending account to monitor bounces.

PoliteMail 4.9 

When you open a New Email in Outlook, you will be presented with a PoliteMail icon - a yellow flag with a pull-down menu - from which you can apply several functions.

Preflight Test Send

The PreFlight Test Send will create an exact copy of the current message addressed to yourself, as a test that will allow you to verify the content, layout and links. The subject will be preceded with PREVIEW.  Click here to learn more about PreFlight Test Send

Suppress Auto-Replies

Suppress Auto-Replies will suppress all automatic emails (i.e. Out of Office replies) for a particular message only, and works when using Global contacts from your Exchange Server within your internal domain.  Click here to learn more about Suppress Auto-Replies

Remove Open Tracking

Remove Open Tracking will still track links in messages but will omit the tracking image.  This is used for sending PoliteMail messages to mobile devices. For a directory of mobile addresses, please click here

Treat All Recipients As Lists

Treat All Recipients As Lists will attempt to expand each recipient as if it were a list. Useful when only the smtp alias of a list is available in the Global Address list.

Schedule Send

Schedule Send will enable you to set a specific future date and time for this message to be sent, including if the recipient is in a different time-zone. You will still click Send, and the message will be queued on the PoliteMail Server. The Scheduled message(s) may be viewed, rescheduled or deleted from the Campaigns > Schedule Sends POLITEMAIL tab.  For more about Time-Zone Sending, click here

Get Recipient Count

Get Recipient Count will provide a count of total recipients for the email.   The recipient count will match the unique number of recipients and will not include duplicates.

Show/Hide PoliteMail Builder (v.4.91+)

This will open or close the PoliteMail Builder where the user can create templates.

Click here to learn about the PoliteMail Builder

Enable Opt-Out/Enable Unsubscribe (v.4.9+)

This feature will insert an opt-out footer into your email that allows recipients to opt-out or unsubscribe from future mailings.

For more about modifying an Opt-Out footer, click here.

For more about creating a Subscription list, click here.